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All todovo.io Features

One app for tasks, notes, meetings, and projects — for you and your team. Built around the daily rituals that help you stay focused and finish what matters.

You walk into meetings unprepared — not because you're lazy, but because your notes are scattered everywhere.

Google Calendar Sync

Connect your Google Calendar and today's meetings appear in your morning plan. Add talking points, agendas, and notes before each one. When the meeting starts, everything you prepared is right there.

See all calendar features
  • One-click Google Calendar OAuth setup
  • Meetings appear in your morning planning view
  • Add talking points and agendas to each meeting
  • Attendees auto-extracted and linked to People
  • Meeting notes with rich text editor
  • Date-grouped meeting history (Today, This Week, Last Month)
  • Manual sync available anytime
todovo.io meetings with Google Calendar sync showing today's meetings and talking points
Your morning plan falls apart by noon. Tasks pile up with no sense of what matters most.

Day Planner

Start every morning knowing exactly what to focus on. Tasks are auto-categorized by urgency — due today, this week, overdue, or unscheduled. Drag the ones that matter into your daily plan.

See all planner features
  • Tasks auto-categorized: Due Today, This Week, Past Due, Unscheduled, Future
  • Drag-and-drop tasks into "Tasks for Today"
  • Filter by project or priority
  • Optional morning task review before starting work
  • Meeting review shows today's calendar events
  • Reorder tasks within your daily plan
todovo.io day planner with task categories and drag-and-drop daily planning
You end every day wondering what you actually accomplished. There's no moment to acknowledge your wins.

Daily Rituals & Celebration

Most tools help you do more. todovo.io helps you feel good about what you've already done. A morning plan sets your intention. During the day, switch between tasks instantly with Ctrl+1/2/3 hotkeys — no loading, no lost context. An evening celebration closes the loop. On Fridays, a weekly review shows how far you've come.

See all ritual features
  • Morning: review meetings, plan tasks, set focus
  • During the day: work through tasks on the board, switch between them with hotkeys
  • Switch between tasks instantly with keyboard shortcuts (Ctrl+1, Ctrl+2, Ctrl+3)
  • Evening: day completion processes quick notes into tasks and notes
  • Celebration page highlights completed tasks
  • Friday weekly review with highlights and patterns
  • Summary page: daily history with grouped accomplishments
todovo.io end-of-day celebration showing completed tasks and daily summary
Context lives in too many places. You switch between apps just to set a due date or link a note.

Rich Text Editor with Slash Commands

Type / anywhere and a command menu appears. Set due dates, link notes, assign projects, add subtasks — all without leaving the editor. Everything you need is one keystroke away.

See all editor features
  • Slash command menu with 15+ commands
  • Rich formatting: bold, italic, underline, headings, task lists
  • Inline nodes: due dates, projects, @mentions, meetings, notes
  • Due date picker with quick presets (today, tomorrow, next week)
  • Priority levels (High, Medium, Low)
  • Subtask and parent task linking
  • Blocked-by task relationships
  • File uploads (images and PDFs)
  • Recurring task setup
  • Template insertion
  • Auto-save
todovo.io rich text editor with slash command menu and inline project and due date nodes

No forms. No dropdowns. Just the editor.

In todovo.io, type / and everything happens right where you're writing. If something doesn't exist yet — create it on the spot.

Add a project

Type /project and pick from your list. The project badge appears inline — no navigation, no settings page. Need a new project? Create it right there without leaving the editor.

todovo.io editor slash menu showing /project with project list and create new option

Add a subtask

Type /subtask and search for an existing task to link — or create a new one on the spot. The subtask appears as an inline node you can click to open. Parent tasks, blocked-by relationships — same pattern.

todovo.io editor slash menu showing /subtask with task search and create new option

Talk to someone

Need to discuss something with a colleague? Type /talkto and tag them. This isn't just a note — it's a reminder that surfaces in your morning plan and before any meetings you have with that person. You'll never forget to bring it up.

todovo.io editor showing Talk to @Sarah tag that surfaces in morning planning and before meetings

Create anything on the spot

If a task, note, or project doesn't exist yet, you don't need to navigate away. Every slash command submenu has a "Create new" option at the bottom. Create it, link it, and keep typing.

todovo.io editor slash menu showing Create new option when no matching item exists

Stay in flow all day

Switching tasks and capturing thoughts should take seconds, not minutes.

Switch tasks in a keystroke

Your daily tasks sit in a carousel at the bottom of the board. Press Ctrl+1, Ctrl+2, Ctrl+3 to jump between them instantly. Switch, type, switch back. No loading screens. No losing your place.

todovo.io board view with task carousel showing keyboard shortcuts for instant task switching

Quick notes — capture now, process later

Thought popped into your head? Open the notes sidebar and write it down. At the end of the day, review your quick notes and turn them into tasks, add them to existing notes, or link them to meetings. Nothing gets lost.

todovo.io board view with daily notes sidebar open for quick capture
Your task list is a graveyard of half-finished items. No structure, no priority, no relationships.

Task Management

Tasks in todovo.io aren't flat checkboxes — they're rich documents with context. Link them to projects, add subtasks, set blocked-by dependencies, and see related items all in one place.

See all task features
  • Rich text task descriptions with inline nodes
  • Due dates with automatic categorization
  • Priority levels (High, Medium, Low)
  • Subtasks with one-level nesting
  • Blocked-by dependencies between tasks
  • Project association with color coding
  • Account-unique IDs (#1001, #1023) for easy reference
  • Related items panel (linked notes, meetings, people)
  • Board view: work through tasks with instant switching via Ctrl+1/2/3
  • Real-time updates across all open tabs
todovo.io task management showing task detail with subtasks, project, and related items
Work is spread across disconnected lists. You can't see which project is on track and which is falling behind.

Projects

Group tasks, notes, and meetings by project. Each project gets a color, a progress bar, and a bird's-eye view of everything happening inside it.

See all project features
  • Color-coded projects (~45 color options)
  • Progress tracking with completion percentages
  • Tasks, notes, and meetings grouped per project
  • Project status (Open / Completed)
  • Overdue task highlighting
  • Filter day planner by project
todovo.io projects with color-coded labels and progress tracking
A thought pops into your head mid-task. You switch to another app to write it down. By the time you're back, your focus is gone — and the note is in a place you'll never check again.

Notes & Quick Capture

Need to write something down? Open the quick notes sidebar with one click (or press Alt+Q) — without leaving your current task. Jot it down and get back to work. At the end of the day, review your quick notes and turn them into real tasks, add them to existing notes, or link them to meetings. Nothing gets lost. Nothing rots in a scratchpad.

For longer-form notes, use the full notes editor — same rich text, same slash commands, linked to projects and people.

See all notes features
  • Quick notes sidebar — capture thoughts without leaving your task (Alt+Q)
  • End-of-day processing: turn quick notes into tasks, notes, or meeting items
  • Rich text notes with the same editor as tasks
  • Project association
  • Cross-linking with tasks, meetings, and people
  • Gallery / grid view for browsing
todovo.io notes gallery with rich text editing and project associations
You forget who you need to follow up with. Conversations and action items slip through the cracks.

People & @Mentions

@mention people in tasks to track who's involved. Tag people you need to talk to. See every task, note, and meeting related to a person on their detail page.

See all people features
  • @mention people anywhere in the editor
  • "Talk to" tags for follow-up conversations
  • Auto-creation from mentions and calendar attendees
  • Person detail page with all related entities
  • Name editing with automatic content sync
todovo.io people management with @mentions and related tasks
Your team's plans live in chat threads and someone else's head. Handoffs vanish by Friday.

Teams & Shared Workspaces

Invite teammates by email and your workspace becomes a shared one. Tasks, notes, projects, and meetings are visible to the whole team — with a per-item Private toggle for the things that are only yours. Type /assign to hand a task to a teammate: it lands in their day planner and leaves yours. Every change syncs to everyone in real time.

See all team features
  • Invite teammates by email — links valid for 7 days
  • Shared by default, with a Private toggle on every item
  • Private projects hide everything inside them
  • Calendar-synced meetings start private
  • /assign slash command hands tasks to teammates
  • Assigned tasks appear in the assignee's planner and briefing
  • Real-time updates for everyone — no refresh needed
  • One per-seat subscription — the owner manages seats and members
  • Keep a personal workspace alongside your team's

Learn more about Teams →

todovo.io team workspace showing shared tasks, an assigned task, and the Private toggle

And More

Command Palette

Press Cmd+K to search, create, and navigate anywhere. Find any task by number, title, or project.

Real-Time Sync

Changes update instantly across all open tabs — and for every teammate in a shared workspace. No refresh needed.

Personal + Team Workspaces

Keep a personal workspace next to your team's and switch instantly. Each has its own tasks, projects, notes, and people.

Quick Reference IDs

Every item gets a short number like #1023. Type it in the command palette to jump there instantly.

File Uploads

Attach images and PDFs directly in the editor. Keep reference materials right next to your tasks.

Works Everywhere

Use todovo.io on any device with a browser today — desktop, tablet, or phone. Native apps coming soon.

Every feature included from day one

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