vs. Notion
Notion is a powerful blank canvas. todovo is an opinionated daily planner — already structured, already set up, and focused entirely on helping you get through your day.
Notion can do almost anything: wikis, databases, kanban boards, project trackers, personal journals. That flexibility is genuinely powerful. If you need a team knowledge base or a custom CRM, Notion excels.
But for daily task management, that flexibility becomes a burden. You spend time building your system instead of using it. Every database needs to be created. Every view needs to be configured. Most people cycle through three or four Notion setups before giving up and going back to a notes app.
todovo makes the opposite bet: the structure is already there. You open it and start planning — no setup, no configuration, no "how should I organize this?"
todovo has a clear daily structure: morning planning, focused work on My Day, end-of-day celebration, Friday review. That structure exists the moment you sign up. With Notion, you'd spend a weekend building something equivalent — and then maintaining it when it breaks.
Open todovo and your day planner is ready. Tasks auto-categorize by urgency: due today, this week, overdue, unscheduled. Drag what matters into your focus list for the day. There's nothing to configure, no databases to design, and no templates to choose from.
Sync your Google Calendar and meetings appear in your morning plan. Add talking points before each one, take notes during, and link them to tasks and people afterward. In Notion, meeting notes are just pages in a database — you have to build the integration yourself.
todovo does tasks, notes, meetings, projects, and people — all deeply interconnected and designed to work together as a daily workflow. It doesn't try to replace your team wiki, CRM, or design system. That focus means every feature is polished for daily planning, not bolted on.
How todovo stacks up against using Notion for daily task management.
| Feature | Notion | todovo |
|---|---|---|
| Rich text editor | ||
| Task management | Requires setup | |
| Notes | ||
| Customizable databases & views | By design | |
| Switch between open tasks with one key, cursor remembered | ||
| Mention people without an account | ||
| Zero setup — ready on sign-up | ||
| Structured daily planning ritual | ||
| Google Calendar sync | 3rd party only | |
| Task auto-categorization by urgency | ||
| End-of-day celebration & summary | ||
| Weekly review | ||
| Price | Free (for individuals); Plus from €9.50 per member monthly | €4 / $4 a month billed yearly (€6 / $6 month-to-month, all features) |
For daily task management, yes. Notion is a blank canvas you build a system in. todovo is the system: a morning plan, My Day with one-key task switching, Quick Notes, meeting notes and a weekly review, nothing to configure. If you need a team wiki, custom databases or a CRM, keep Notion for that.
Yes. Keep Notion for documents and knowledge and run the day in todovo: tasks, meeting notes and quick notes stay together where you work.
todovo costs €4 / $4 a month billed yearly, or €6 / $6 monthly, one plan with everything. Notion's Free plan covers individuals; Plus costs €9.50 per member a month billed monthly, less on a yearly plan (its published prices in October 2026).
No. Every account starts with a 30-day free trial of the full product, no credit card. When it ends you choose a plan; nothing is charged automatically, and every purchase is covered by a 14-day money-back guarantee.
Web, iPhone and iPad. One account, in sync: plan on the laptop in the morning, tick things off on the phone between meetings.
Yes. Invite teammates by email and your workspace becomes shared: tasks can be assigned and teammates mentioned. Billing is per seat, €6 / $6 per person monthly or €48 / $48 per person yearly. Team workspaces start on a paid plan; the free trial is a personal plan.
30-day free trial. No credit card. Your day planner is ready the moment you sign up.